Stock - Discards

See every stock item your store threw away using the Discard to wastage activity in the period you choose, with the quantity, the reason you recorded and what it cost you. Use it to spot items that are thrown away often and to see how much money is going in the bin.

Updated Fri 30 Oct 2026

Running the report

Open Reports and choose Discards under Stock.

Pick your start date and end date, then your stock costing model. See Report options.

Run the report. Every item that was discarded in the period is listed under its own heading, with one line per discard, a subtotal for the item and a grand total at the end.

Click an item heading to dig deeperThe item headings are underlined. Click one to open the Stock Item Audit report for that item and see everything that happened to it. Hover over a Prepped equivalent qty figure to see how it was worked out.

Opened from another report?The Stock Loss Breakdown, Manufactured Stock and Stock Item Audit reports link to this one. When you arrive from one of them the dates are already filled in for you, so you can read the discards behind the figure you clicked.

Report options

Select your start date

The first day you want to look at. The report starts at the beginning of that trading day (see the questions below for what a trading day is). The default is today.

end date

The last day you want to look at. The whole of that trading day is included, so to see a single day, choose the same date as the start date. The default is today.

Select your stock costing model

How the discarded stock is valued. FIFO (First in First Out) values it at your oldest purchase prices first. WAC (Weighted Average Cost) uses the average of your purchase prices. LC (Last Cost) uses your most recent purchase price. The first choice is selected for you. Whichever you pick changes the Prepped unit cost (excl) and Value (excl) columns, and the model you chose is shown in the Selected parameters box at the top of the report.

Brand's method (FIFO - First in First Out)

Store's method (LC - Last Cost)

The brand's method is always offered. The store's method only appears when your store uses a different method from the brand.

On the report options screen there is also an Explainer video, the same video as in Watch the video.

The report at a glance

BOB'S BURGERS | BOB'S BURGERS TIMES SQUARE

Discards report

Mon 26 Oct 2026 04:00 to Fri 30 Oct 2026 04:00 *

The two dates are the start and end of the trading days you chose. This store's trading day closes at 04:00, so anything discarded between midnight and 04:00 counts towards the previous trading day, and the star (*) tells you so. A store whose trading day closes at midnight shows no star. When you open the report from another report, the exact date and time of that report's period is shown instead, for example Thu 8 Oct 2026 at 06:12.

Discards by item: one heading per item, with a line for every discard of that item.
Subtotals and grand total: what each item cost you, and the total for the whole period.

The footer carries the store name, the date and time the report was run, the report version and the page number.

Discards by item

Items are listed by category and then by name. Under each item heading you see every discard of that item in date order, so you can see how often it was thrown away, why, and how much it cost.

Discard details				Store's calculated values
Discard date and time	Notes	Prepped qty	Bulk qty	Wastage %	Prepped equivalent qty	Prepped unit cost (excl)	Value (excl)
Meat: Chicken breast (CHK01) - kg 1
Mon 26 Oct 2026 at 21:40	Fridge failure	0.000	2.000	10.0%	1.800 2	98.00	176.40
Wed 28 Oct 2026 at 15:10	Dropped on floor	0.500	1.000	10.0%	1.400	98.00	137.20
Chicken breast subtotal: 3		0.500	3.000		3.200		313.60
Vegetables: Tomato (TOM01) - kg
Tue 27 Oct 2026 at 10:25	Past its best	0.000	3.000	5.0%	2.850	21.00	59.85
Tomato subtotal:		0.000	3.000		2.850		59.85
Grand total: 4							373.45

1 The item heading

Shows the item's category, its name, its stock code in brackets (when it has one) and the unit it is counted in. Click it to open the Stock Item Audit report for that item. Hover over it to see the item's description.

2 How one discard is worked out

Some stock is kept in two forms: bulk (the item as you buy it, for example a whole chicken breast fillet) and prepped (after you have trimmed and prepared it). Each discard records how much of each you threw away. Your store's wastage percentage says how much of the bulk is normally lost in preparation, so the report converts everything to one form, the prepped equivalent:

Prepped equivalent qty = (bulk qty less the wastage percentage) + prepped qty. In the first line above, 2.000 of bulk at 10.0% wastage leaves 1.800 of prepped equivalent. In the second line, 1.000 of bulk leaves 0.900, and adding the 0.500 of prepped stock gives 1.400.

Prepped unit cost (excl) is what one unit of the prepped form costs you, which is your bulk cost spread over the part of the bulk that survives preparation. Value (excl) is the prepped equivalent qty multiplied by that unit cost: 1.800 × 98.00 = 176.40. Both are shown without tax, which is what the (excl) means.

Grey zeros are deliberateThe pale grey zeros after a quantity (for example 2 followed by grey .000) keep the decimal points, units, tens, hundreds and thousands lined up under each other down the page, and are shaded lightly so they do not clutter the report.

Notes: The reason or comment typed in when the stock was discarded. It is blank if nothing was entered.
Prepped qty, Bulk qty: The quantities recorded on the discard, always shown as positive figures.
Wastage %: Your store's wastage percentage for that item at the time of the discard.

Subtotals and grand total

After the last discard of each item you get a subtotal line for that item: its prepped qty, bulk qty, prepped equivalent qty and value added up (3). The subtotal's prepped equivalent qty is the sum of the lines above it. Because the wastage percentage can differ from line to line, there is no single sum that explains it, so work it out line by line.

At the very end of the report the Grand total (4) is the value of everything discarded in the period, at your chosen costing model: 313.60 + 59.85 = 373.45.

Costing model changes the money, not the quantitiesRun the report again with a different stock costing model and the quantities stay the same. Only the unit costs, values and totals change.

Watch the video

A short walkthrough of the Discards report: choosing the dates, reading each discard and understanding the values.

Can't see the video? Watch it on YouTube.

Frequently asked questions

Why is there a star (*) next to the dates in the header?

Your store's trading day does not close at midnight. Anything discarded between midnight and your closing time counts towards the previous trading day, so a discard at 02:00 on Tuesday appears under Monday's trading day. The note at the bottom of each page repeats the times for your store.

A discard I made is missing from the report. Why?

The report only lists stock discarded with the Discard to wastage activity, and only inside the dates you chose. Check that the discard falls inside your trading days, remembering the closing time above. Stock thrown away in other ways, such as a voided order, is not listed here.

Why are all the quantities and values positive?

A discard takes stock out of your store, but the report shows how much was thrown away, so every quantity, cost and value is shown as a positive figure.

Why does the Prepped equivalent qty not equal the Bulk qty plus the Prepped qty?

Because your wastage percentage is taken off the bulk quantity first. Hover over the figure to see the sum, for example (2.000 - 10.0%) + 0.000 = 1.800.

Why do the figures change when I choose a different stock costing model?

The model decides which purchase price is used to value the discarded stock. FIFO uses your oldest prices first, WAC uses the average of your prices and LC uses your latest price. The quantities do not change, only the money.

Why does the total here differ from the discards figure in another stock report?

Other reports may count a different period (for example the time between two stock takes) or a different set of activities. To compare, open this report from the other report using its link, so the exact same period is used.

Glossary

Bulk: Stock in the form you buy it, before preparation.
Discard to wastage: The stock activity used to record stock that is thrown away.
FIFO: First in First Out. Stock is valued at your oldest purchase prices first.
Grand total: The value of every discard in the period, at your chosen costing model.
LC: Last Cost. Stock is valued at your most recent purchase price.
Prepped: Stock in the form you use it, after it has been prepared.
Prepped equivalent qty: The quantity discarded expressed in the prepped form: the bulk quantity less your wastage percentage, plus the prepped quantity.
Prepped unit cost (excl): What one unit of the prepped form costs, without tax.
Trading day: Your store's business day. It runs from your closing time to your closing time, so late-night activity counts towards the day before.
Value (excl): The cost of the discard without tax: prepped equivalent qty multiplied by the prepped unit cost.
WAC: Weighted Average Cost. Stock is valued at the average of your purchase prices.
Wastage %: The share of the bulk quantity normally lost when the item is prepared, as set for your store.